Work With Us

Work With Us

Available Positions

Accounting Clerk

The Accounting Clerk is responsible for all administrative functions related to posting and tracking accounts payable under the direction of the COO.  The Accounting Clerk is responsible for assisting with accounts receivable.  The Accounting Clerk administers all account-based processes, paperwork and records.  The Accounting Clerk is involved in administration and will prepare accurate accounting reports, materials, and/or support as requested by agency management. The Accounting Clerk also provides support to the agency media department.

Reports to the COO.

Duties:

  • Makes and records daily deposits and maintains cash receipts.
  • Assists in generation of media or production invoices.
  • Assists in reconciliation of media vendor invoices.
  • On a daily basis, enters all approved media and production supplier invoices to accounts payable, and files for later retrieval.
  • On a daily basis, enters all approved invoices for any purchase not related to billable work to accounts payable, and files for later retrieval.
  • Research, track, and resolve any accounting inquiries with or from vendors regarding invoices or statements.
  • Pulls all invoices from accounts payable files and completes check run (twice a month) with the assistance of other accounting department staff.
  • Brings any payables requiring urgent payment to the attention of the COO.
  • Copies media/production invoices and disperses copies to appropriate electronic files/personnel.
  • Monitors and maintains all company credit card accounts including reconciliation.
  • Monitors aged payables and notifies the COO to prevent problems.
  • Runs periodic self-audits to ensure system accuracy and reliability.
  • Prioritizes assigned accounting work and tasks, and undertakes them as needed.
  • Chases agency staff to get answers or required action when needed. Ensures the timeliness of all departmental responsibilities.

Required Qualifications:

  • Entry level position requiring only 1-2 years accounting experience preferred.
  • Associates degree in Accounting, a plus.
  • Proficiency in Microsoft Office programs, databases and accounting software.
  • Familiarity with bookkeeping and basic accounting procedures.
  • The ability to multi-task while maintaining quality and meeting deadlines.
  • Effective time management and organizational skills; as well as, strong attention to detail.
  • Ability to work independently and/or in a team environment.

Production Coordinator

The Production Coordinator is responsible for scheduling production and on-time delivery of all agency creative and production department work. This is accomplished through collaboration with the Art Director, Traffic Coordinator, account service personnel and other in-house staff. Also, by interfacing with a variety of outside vendors who supply work to the agency on a freelance or contract basis. The Production Coordinator prices all agency services, calculates in-house charges through working with various departments, and requests estimates from outside sources. This information is then incorporated in cost estimates and delivered to clients. The Production Coordinator is responsible for obtaining the best price and delivery possible for all agency projects.

After acceptance of pricing, the Production Coordinator issues purchase orders to the outside vendors to complete the work and assures that when bills are received by the agency, prices are as quoted.

Reports to the Art Director

Coordinates with account service and creative staff on estimating all outside production.

Responsibilities:

  • Generates digital and/or hard copy project tracking files, entering information, assigning project numbers, issuing project instruction sheets and opening job workflow files.
  • Assists in conducting weekly production meetings with the Art Director and Traffic Coordinator, creative and production personnel.
  • Prepares production estimates based on briefings from account executives and account coordinators, and meetings with production artists.
  • Ideally, obtains three competitive quotes on every outside buy from a range of quality vendors.
  • Issues purchase orders for all outside buys for client projects.
  • Enters purchase order and invoice information in job jackets/job workflow files.
  • Supervises work performed by suppliers (freelance artists, copywriters, printers, photographers, etc.).
  • Verifies that all material is properly signed off/approved by account executive and client.
  • Coordinates with media manager to ensure publication material deadlines are met.
  • Follows up with suppliers to be sure they will meet promised delivery dates.
  • Supervises deliveries, and coordinates delivery schedules with receptionist; also checks and signs off on vendor deliveries.
  • Reviews invoices and settles billing discrepancies with suppliers; obtains approvals from account executives.
  • Reviews job billings with account executives and makes revisions.
  • Closes job jackets/files when projects are completed; notifies accounting that the job is ready to bill, then posts job to billing and removes it from production schedule.
  • Works directly with creative department and Art Director to ensure the highest quality results on every job.
  • Maintains cordial contact with all suppliers/vendors.
  • Maintains reference files for suppliers of various products and services, categorized by quality, price and turnaround.
  • Maintains current software/computer skills related to daily job functions.

Qualifications:

  • 3-5 years of agency and/or production management related experience
  • Bachelor’s Degree or equivalent work experience
  • Excellent communication skills
  • Attention to details
  • Ability to handle multiple projects simultaneously and manage deadlines

ATTENTION TO DETAIL

The Production Coordinator must extremely organized, methodical and detail-oriented. Must be excellent communicators of concise, accurate deadline-driven information and have the ability to handle a host of projects simultaneously, ensuring the quality of work produced.

“CAN DO!” ATTITUDE

Passion for the agency, ability to work in a fast pace team environment and having an insatiable work ethic is imperative!

Job Type: Full-time

Studio Artist

Reports To: Art Director

Responsibilities

  • Production of “error-free” design assets, layouts, and prepress files.
  • Reproduce artwork for design, advertising, and other projects.
  • Produce suite of assets based on the creative concept and maintain the creative integrity of the original concept.
  • Scale, crop, retouch, reposition and preflight, or eliminate defective and excessive imaging.
  • Actively seeks to improve efficiency while maintaining a high quality of production. The ability to write and utilize actions, scripts, and/or data sets is a plus.
  • Adhere to client and agency standards
  • Ensure that digital and print specifications are in line with standards provided by clients, Creative Department, publications, websites, printers, etc.
  • Check artwork for completeness and assure adherence to standards.
  • Recommends technical and procedural updates and changes as needed.
  • Collaborate with the Creative and Production Teams to maintain consistent file structures and processes.
  • Collaborate with Art Director, Production Coordinator and Account Services to determine the best methods of execution.
  • Take direction from Art Director, Designers, and Account Service on various projects you are assigned.
  • Review prepress file specifications prior to producing files and maintain consistent file preparation suitable for publication and vender output.
  • Assist the Production Coordinator in developing methods to create and maintain consistent studio file preparation.
  • Work with the Production Coordinator in developing color calibration techniques that produce consistent file results between the concept, layout and final suite of assets.
  • Ensure the quality and accuracy of files that are created or sent to print publications or vendors.
  • Communicate as necessary with Production Coordinator to eliminate and prevent errors.
  • Assist in the collection and distribution of assets for preparation of production artwork as necessary.
  • Assist in organizing, monitoring, archiving, and maintaining files on the server.
  • Maintain a clean and work-friendly environment.

Qualifications

  • An online or digital portfolio.
  • An Associates or Bachelor’s Degree in Graphic Design or related field of study, or equivalent work experience.
  • Ability to collaborate with team members and other departments
  • Ability to comprehend and embrace simple, ambiguous instructions or direction.
  • Comfortable with presenting and being involved in discussions with internal teams.
  • Ability to thrive in a fast-paced and cross-functional team.
  • Ability to analyze, define and resolve problems.
  • Excellent attention to detail
  • Excellent time management and organizational skills.
  • Solid understanding of basic production requirements.

Technical Proficiency

  • Well-versed in: Adobe InDesign, Photoshop, Illustrator, and XD.
  • Knowledge and experience in Blender, Adobe After Effects and Premiere is a plus.
  • An Intermediate knowledge of PowerPoint
  • A basic knowledge of Microsoft Word and Excel
  • Ability to embrace and effectively use agency communication tools: Slack, Zoom, and Email
  • Familiar with or ability to adapt to a Mac environment

Copywriter

Reports To: Art Director

Responsibilities

  • Works with Creative team to develop ad campaigns and concepts of outstanding quality for interactive/web, print, broadcast, direct mail, out-of-home, scripts and other forms of promotion for agency and clients.
  • Writes ads that help to build awareness of client brands, products and product benefits and help to stimulate sales.
  • Strives for excellence in concept/copy, helping agency to gain recognition for excellent work in ad agency and business communities.
  • Oversees copy for creative product from inception through completion to ensure a high level of quality and maintenance of concept through approval of design.
  • Creates all advertising copy for approval, downloading into design/layout software, etc.
  • Researches clients’ products/services/image to ensure ability to write accurate, on-target copy/concepts for assigned projects.
  • Works with the Creative team to develop and maintain copy guidelines for the agency and all clients, to assure consistent brand voice across all media.
  • Assures that all copy is checked and proofread by other participants in the process at the draft and final stages of each project, allowing a “fresh set of eyes” to examine the work.
  • Works to ensure copy/concepts serve the purpose of first and foremost promoting the client’s brand image and/or selling their product or service, according to the strategic creative plan.
  • Assists in writing proposals, marketing plans, publicity, etc., as requested.
  • Meeting with Account Service to discuss the client’s requirements and core messages and target audience.
  • Familiarizing themselves with the product, target audience and competitor activities in the market.
  • Brainstorming ideas and concepts for the visual and words with other members of the Creative team.
  • Presents to and collaborates with the Art Director on campaign and advertising concepts.
  • Deliver exciting, and innovative creative writing to clients efficiently and effectively.
  • Present work internally and to clients if necessary.

Qualifications

  • A Bachelor’s Degree in Communications, English, Marketing, or a related field, or equivalent work experience.
  • Ability to collaborate with team members and other departments
  • Ability to comprehend and embrace simple, ambiguous instructions or direction.
  • Comfortable with presenting and being involved in discussions with internal teams.
  • Ability to think beyond the obvious and conceptualize elusive ideas.
  • High level of creativity, imagination, initiative, and enthusiasm.
  • Interested in commerce, pop-culture, current advertising trends.
  • Ability to write concise and compelling copy.
  • Energy, stamina and the ability to work under pressure to meet deadlines and demanding targets.

Technical Proficiency

  • Well-versed in Microsoft Office
  • Experience in InDesign, and InCopy, is a plus.
  • Clear understanding of Writing Styles.

Account Coordinator

Job Description

As an Account Coordinator with Catalyst Marketing, the role is to absorb and translate the marketing needs of clients to produce tangible advertising assets in order to help grow their brand awareness, business, bottom line, etc. Account Coordinators actively participate in meetings with high profile clients on a daily basis, analyzing their respective markets to gain insight on the opportunities within their segment, and ultimately you will be allowed the opportunity to contribute your creative ideas to positively influence their business model.

The world of advertising is exciting, highly competitive, and ever adapting, and Catalyst Marketing prides itself on being on the cutting edge of the agency world. We are immensely proud of our vibrant, diverse, and motivated young staff that you will potentially be joining. You will work, learn, and grow alongside them to bring the unique perspective of the millennial generation and focus our company on the latest marketing trends and future opportunities. Catalyst Marketing Company, while having been one of the most highly regarded agencies in the Valley for over a decade, is currently undergoing a period of rapid growth, so opportunities to move up and grow in your career will be readily available to you consistently throughout your time with Catalyst. While the position does encompass a wide variety of subjects and tasks, Catalyst constantly seeks to provide comprehensive training and support to its Account Coordinators, ensuring that our young staff is always given the tools and technical knowledge to succeed in their roles.

Position Requirements

  • 4-year college degree
  • Computer proficiency; advanced knowledge of Excel is a plus
  • Proactive problem-solving ability
  • Highly organized, with the ability to multi-task in a fast paced environment
  • Meticulous attention to detail and accuracy
  • Excellent communication skills, both written and verbal
  • Strong organizational and analytical skills
  • Understanding of marketing fundamentals
  • Deadline-oriented with a sense of urgency
  • Ability to collaborate well with staff, clients, and vendors at all levels
  • Self-starter, high energy, assertive, take charge personality

Job Type: Full-time

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